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Client Engagement Letter

Dear Client

The purpose of this letter is to set out the basis on which we are engaged as accountants and to outline the respective responsibilities of yourself and ourselves.

1 ACCOUNTING SERVICES

Your responsibilities
1.1 You will be responsible for the reliability, accuracy and completeness of the accounting records.

1.2 You have undertaken to make available to us, as and when required, all your accounting records and related financial information, including any minutes of management meetings, necessary to carry out our work. You will provide us with all information and explanations relevant to the purpose and compilation of the financial information.

Scope of our work
1.3 You have asked us to assist you in the preparation of a profit and loss account and balance sheet and relevant notes to enable profits to be calculated for tax purposes and which provides sufficient and relevant information to enable the completion of a tax return. We will compile the financial information for your approval based on the accounting records maintained by you and the information and explanations you give us.

1.4 We shall plan our work on the basis that no report is required by statute or regulation, unless you inform us in writing to the contrary. In carrying out our engagement we will make enquiries of management and undertake any procedures that we judge appropriate but are under no obligation to perform procedures that may be required for assurance engagements such as audits or reviews.

1.5 Our work will not be an audit of the financial information in accordance with Auditing Standards. Consequently, our work will not provide any assurance that the accounting records or the financial information are free from material misstatement, whether caused by fraud, other irregularities or error and cannot be relied on to identify weaknesses in internal controls.

1.6 Since we have not carried out an audit, nor confirmed in any way the accuracy or reasonableness of the accounting records maintained by the entity, we are unable to provide any assurance as to whether the financial information that we prepare from those records presents a true and fair view.

1.7 We have a professional duty to compile financial information that conforms to the generally accepted accounting principles selected by management as being appropriate for the purpose for which the information is prepared. The accounting basis on which the information has been compiled, its purpose and limitations will be disclosed in an accounting policy note to the financial information and will be referred to in our accountants’ report.

1.8 We also have a professional responsibility not to allow our name to be associated with financial information which we believe may be misleading. Therefore, although we are not required to search for such matters, should we become aware, for any reason, that the financial information may be misleading, we will discuss the matter with you with a view to agreeing appropriate adjustments and / or disclosures in the financial information. In circumstances where adjustments and / or disclosures that we consider appropriate are not made or where we are not provided with appropriate information, and as a result we consider that the financial information is misleading, we will withdraw from the engagement.

1.9 As part of our normal procedures, we may request you to provide written confirmation of any information or explanations given by you orally during the course of our work.

1.10 You will approve and sign the financial information thereby acknowledging responsibility for it, including the appropriateness of the accounting basis on which it has been compiled, and for providing us with all information and explanations necessary for its compilation.

2 TAXATION SERVICES

2.1 We shall prepare, in respect of each accounting period, a computation of profits adjusted in accordance with the Taxes Acts. Once they have been approved by you we shall complete the appropriate self assessment schedule.

2.2 We shall prepare on your behalf the necessary tax assessment returns including a calculation of your tax liabilities from the information supplied by you. With your agreement we shall obtain some information direct from your bank, building societies etc.

We shall forward your return (together with copies of all supporting material we propose to submit to the Revenue with your return) to you for approval and signature. You are legally responsible for making a correct return in respect of your annual tax liability, and it is essential that we as your agent are supplied with all relevant information. At this stage we shall advise you as to your outstanding tax liabilities and the appropriate payment dates.

We shall also send reminders to you as each payment date approaches

It is important to note that the Revenue will charge interest on any late payment of preliminary tax.

It is therefore essential that you respond on a timely basis to any requests for further information to enable us to complete your return and submit it to the Revenue on time.
It is your responsibility to ensure that your tax is paid on time and that your return is filed on time.

2.3 Enquiries

We shall respond to any enquiries from the Revenue arising from your tax return. However, we shall consult you if it becomes clear that the Revenue are opening an in-depth enquiry. They have the power to do this on a purely random basis.

2.4 Record keeping requirements

Tax assessment requires full records supporting a return to be retained until the sixth anniversary following the end of the year assessment concerned. You will be responsible for retaining these records.

2.5 Other services

We shall be pleased to give advice on the tax implications of specific matters which you may refer to us from time to time.

We shall assist in the preparation and submission of PAYE and VAT returns as required by the authorities concerned. We would draw your attention to the strict rules and time limits for the submission of such returns and the substantial penalties which may arise if these are not observed.
It is therefore essential that we receive full information from you promptly to enable us to ensure that the returns are made on a timely basis. Completed returns will be sent to you for approval and signature prior to submission on your behalf.

You will be responsible for all other returns, particularly including those relating to employees' taxes, PAYE and VAT. We shall, however, be happy to advise in this connection if specifically requested.

3 ETHICAL AND PRACTICE GUIDELINES

In accepting the terms of this letter, you recognize that we shall comply with our Institute's ethical and practice guidelines to correct any Revenue errors.

5 BEST SERVICE

5.1 If at any time you would like to discuss with us how our service to you could be improved or if you are dissatisfied with the service you are receiving please let us know by telephoning 085 1636696.

We undertake to look into any complaint carefully and promptly and to do all we can to explain the position to you. If we have given you a less than satisfactory service we undertake to do everything reasonable to put it right.

5.2 If you feel that a complaint is not properly addressed or if you consider that the partner responsible for your affairs is not appropriate for the initial contact please contact us.

6 FEES

6.1 Our fees are computed on the basis of the time spent on your affairs by the partners and our staff and on the levels of skill and responsibility involved. Unless otherwise agreed, our fees will be billed at appropriate intervals during the course of the year and will be due on presentation.

6.2 If it is necessary to carry out work outside the responsibilities outlined in this letter it will involve additional fees. Accordingly, we would like to point out that it is in your interests to ensure that your records etc. are completed to the agreed stage.

6.3 Invoices are payable in full before the report is signed and the accounts are made available for filing.

7 RETENTION OF AND ACCESS TO RECORDS

7.1 During the course of our work we will collect information from you and others acting on your behalf and will return any original documents to you following the preparation of your accounts.

7.2 Whilst certain documents may legally belong to you, we intend to destroy correspondence and other papers that we store which are more than seven years old, other than documents which we consider to be of continuing significance. If you require retention of any document you must notify us of that fact in writing.

8 APPLICABLE LAW

8.1 This engagement letter shall be governed by, and construed in accordance with, Irish law. The Courts of Ireland shall have exclusive jurisdiction in relation to any claim, dispute or difference concerning the engagement letter and any matter arising from it. Each party irrevocably waives any right it may have to object to an action being brought in those Courts, to claim that the action has been brought in an inconvenient forum, or to claim that those Courts do not have jurisdiction.

9 REPORTING RESPONSIBILITIES

9.1 In common with all accountancy and legal practices, we are required by the Criminal Justice (Money Laundering & Terrorist Financing) Acts 2010 & 2013 to:

Maintain identification procedures for all new clients;
Maintain records of identification evidence;
Report, in accordance with the relevant legislation and regulations, to the Gardaí and Revenue.

9.2 We are required, as your accountant, by section 59 of the Criminal Justice (Theft and Fraud Offences) Act, 2001, to report to the Garda Siochana in circumstances where information or documents indicate that certain offences under the Act may have been committed by a client, its management or employees.

9.3 Under the Criminal Justice Act 2011, we also have a duty to report certain offences, set out in the schedules to the Act, to an Garda Siochana.

10 ELECTRONIC COMMUNICATION

10.1 Internet communications are capable of data corruption and therefore we do not accept any responsibility for changes made to such communications after their dispatch. It may therefore be inappropriate to rely on advice contained in an e-mail without obtaining written confirmation of it. We do not accept responsibility for any errors or problems that may arise through the use of internet communication and all risks connected with sending commercially sensitive information relating to your business are borne by you.

If you do not agree to accept this risk, you should notify us in writing that e-mail is not an acceptable means of communication.

10.2 It is the responsibility of the recipient to carry out a virus check on any attachments received.

11 DATA PROTECTION ACT 1988

11.1 We may obtain, use, process and disclose personal data about you in order that we may discharge the services agreed under this engagement letter, and for other related purposes including updating and enhancing client records, analysis for management purposes and statutory returns, crime prevention and legal and regulatory compliance. You have a right of access, under data protection legislation, to the personal data that we hold about you.

12 AGREEMENT OF TERMS

12.1 The terms set out in this letter shall take effect immediately upon your countersigning this letter and returning it to us or upon the commencement of the accounts preparation and Tax return for the accounting period in focus whichever is the earlier.

12.2 Once it has been agreed, this letter will remain effective from one appointment to another until it is replaced. We shall be grateful if you could confirm in writing your agreement to the terms of this letter, or let us know if they are not in accordance with your understanding.

Yours faithfully,
Expand Accounting Limited

AGREE AND ACCEPT

I agree to the terms of this letter.

I accept the company privacy policy and terms of service.

ON BEHALF OF

AGENT LINK NOTIFICATION

Client Name:

Tax Referrence Number:

Agent TAIN: 77007V

I confirm that Expand Accounting Limited is to act as my agent in respect of the following taxes effective from April 7, 2024.

Income Tax

Corporation Tax

Value Added Tax

Employers PAYE/PRSI

Capital Gains Tax

Relevant Contracts Tax

Environmental Levy

Dividend Withholding Tax

I understand that this arrangement will remain in place until changed by either agent or client and the change is notified to Revenue.

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Audit

May 15, 2021 11:59 am IST

Client Engagement Letter Uploaded by Expand Accounting - office@expand.ie IP 62.152.31.22